Vocantas Career Opportunity

Executive Assistant

Posted on: 
January 26, 2018


  • Be the go to person for the CEO - - for everyone – you can stop reading the rest!
  • Act as the point of contact between the executives, staff and internal/external clients.
  • Take meeting minutes (internal and external) and accurately enter data into Sugar – Big job!
  • Produce reports, presentations and briefs – assist CEO in ongoing best practices.
  • Develop and carry out an efficient documentation and filing system.
  • Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
  • Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
  • Represents the executive by attending meetings in the executive's absence; speaking for the executive.
  • Maintains customer confidence and protects operations by keeping information confidential.
  • Prepares reports by collecting and analyzing information.
  • Contributes to team effort by accomplishing related results as needed.
  • Take over the company and nobody knows…

Technical Qualifications

Non-Technical Qualifications

Must-Have Skills and Experience

  • Proven experience as an executive administrative assistant, senior executive assistant or in other secretarial position.
  • Full comprehension of office management systems and procedures.
  • Excellent knowledge of MS Office – Word, Excel, Powerpoint and a CRM (Sugar is preferred).
  • Proficiency in English.
  • Exemplary planning and time management skills.
  • Up-to-date with advancements in office gadgets and applications.
  • Ability to multitask and prioritize daily workload.
  • High level verbal and written communications skills.
  • Discretion and confidentiality.

Nice to Have Skills and Experience

How to Apply

Please note that we will only contact candidates who have been selected for an interview

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